Five Ways to Take Advantage of Online Meetings

advantage of online meetings

The many advantages of online meetings are numerous, but a few stand out as particularly important. First of all, they can reduce your organisation’s costs, improve productivity, and inspire creative thinking. However, the benefits of online meetings go far beyond cost reduction. To understand them, read on to discover some of the key benefits of online meetings for your organisation. Listed below are just a few of them. If you’re not yet convinced, consider these five reasons to adopt online meetings today.

Increased productivity

When you host an online meeting, it’s a good idea to incorporate some technology into your meeting to make it more productive. Technology like screen sharing can make it easier to see what everyone else is working on at the same time. The chat function also helps capture ideas without interrupting a presenter’s thought. Using this feature can also help you maintain connections and team spirit while attending an online meeting. Be sure to set the meeting’s time limit and make sure it fits into your team’s schedule.

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Another benefit to hosting meetings online is reduced travel costs. A half-million dollar meeting can eat up valuable time, so it’s best to make sure you choose a time when everyone can meet. Moreover, you can choose a convenient location outside the office for your meetings. Besides, it’s important to stay focused during the meeting. A high-quality online meeting platform can help you complete more tasks in less time.

Reduced costs

The reduced costs of online meetings are a major benefit. The travel expenses and hotel accommodations associated with a face-to-face event can quickly add up, and the costs of food, lodging, and local transportation can be quite expensive. Moreover, the stress and germ exposure that often accompany face-to-face meetings can have a significant effect on a person’s performance. These factors make it important to save as much personal contact as possible.

The costs of hosting meetings in a physical location can add up quickly, so companies are increasingly turning to virtual meetings to reduce their expenses. These meetings are more cost-effective and allow the company to track the participation of everyone from different locations. Video conferencing makes it possible to have all attendees meet at one place at once and eliminates the need for costly venue rental. Moreover, employees do not have to travel to attend the meeting, which can save time and money for both sides.

Increased efficiency

Setting up an agenda for your meeting is essential to ensure its success. An agenda provides participants with a sense of what to expect during the meeting, so they can prepare themselves accordingly. Additionally, it keeps the meeting moving by ensuring everyone is on the same page and addressing the participants by name. In addition, having a clearly defined agenda will help eliminate dead space and keep everyone involved on task. This can be achieved by following some simple steps.

Having a clear agenda is also crucial for a productive online meeting. Include the topics of discussion, the individual responsibilities of attendees, and any relevant attachments. A well-defined agenda helps participants avoid getting distracted by background noise or other distractions that may lead to miscommunication. A well-lit room and good audio quality are essential for a productive online meeting. Participants should wear headphones to minimize noise. The use of a collar microphone is preferable to laptop speakers. Finally, it is important for participants to conclude the meeting with specific action items.

Increased creativity

A new study suggests that creative ideas are more prolific when brainstormed with other people, and online meetings may be the perfect way to facilitate this. The researchers recruited 602 people and assigned each to a group. The team was asked to come up with novel uses for a product in five minutes, and then choose the best one. The groups were divided into two groups: those that met in person and those that were virtual. The researchers recorded each team’s eye movements, language, and ideas, and compared them to those that met virtually. The in-person teams produced 15% to 20% more ideas, while virtual teams came up with fewer ideas overall. They also remembered more about their surroundings, which correlated with greater creativity. In addition to online meetings, researchers conducted the same experiment in real-life settings. The study involved 1,490 engineers in five countries who had genuine incentives to come up with good

Despite these benefits, the drawbacks of video meetings include decreased group creativity and fewer ideas. While video meetings are more convenient and safer than in-person meetings, they do not foster the collective intelligence necessary for creative thinking. Video calls do not offer the same amount of flexibility or safety that in-person meetings do, according to a Nature paper. In the study, the researchers asked 602 volunteers to brainstorm for creative uses of a common item and chose the best one. The results showed that in-person teams produced more creative ideas than virtual teams, although they tended to be better at choosing the best idea.