How to Conduct Online Meetings More Productively

how to conduct online meetings

If you’re looking for a way to make your online meetings more productive, read on. There are several tips you can follow, including limiting the number of attendees, a Recap at the end, and creating a communal space for participants to share their insights, ideas, and suggestions. You’ll be glad you read this article. You’ll be surprised at just how easy it is to conduct a successful online meeting!

Recap before you’re done

Even if your team members conduct online meetings, a written recap is a great way to make sure everyone is on the same page. Personal follow-up conversations cannot be relied on to ensure everyone understands the outcome of a meeting. A written recap of the meeting is also useful for tracking suggestions made by team members. You should also avoid talking over your team members and allow others to finish speaking before you start. This online meeting etiquette will show team members that you’re a little more cultural than your colleagues.

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While the idea of a meeting recap may sound silly, it actually makes a lot of sense. It allows you to ensure that everyone knows what was discussed, and that no one has missed anything important. Furthermore, it will make your team members’ lives easier by ensuring that they’re on the same page about what they’re supposed to do. Then, a recap will also serve as a historical record of the meeting.

Limit the number of attendees

The goal of any meeting is to exchange information, make decisions, and brainstorm solutions. However, if the meeting is too large, the audience can easily dominate the discussion and distract from the topic. Before beginning the meeting, create a clear agenda and provide a copy to participants. Make sure that the agenda clearly outlines the purpose and desired outcome of the meeting. If the meeting will only be open to seven participants, limit it to seven. This number seems to be the magic number. If you have more than seven participants, one or two people may dominate the conversation.

Check in at the beginning

In online meetings, a quick check in at the beginning of the meeting is a great way to reset the meeting’s focus and keep it on track. Many people join a meeting right after a stressful one, and knowing a person’s week at the start of the meeting can help them make decisions later on. Taking the time to ask people a quick question before the meeting starts can also improve productivity.

You may ask participants to check in at the beginning of an online meeting if they are feeling up to it. Doing so will encourage people to start contributing to the conversation and focus on the goals of the meeting. You can use a simple question like “How are you doing today?” or you can design a more detailed list, allowing people to respond with a range of emotions. Check-ins can be tailored to any group or mood – from positive to negative or even to finer emotional shades.

Create a communal space for people to add their thoughts, insights, and suggestions

When conducting online meetings, create a communal space for people to add their input and thoughts. You can do this by randomly calling people to the meeting or by creating a feedback system that allows people to post their comments and suggestions online. This way, everyone can see the content of the discussion. Similarly, if you’re conducting a virtual meeting, you can also prompt people to add their input by posting it in a discussion board.

Create a time-capping agenda

Setting a time-capping agenda for an online meeting is an effective way to keep your participants focused and extract more value from limited time. To prevent miscommunication, it’s vital that participants be in a well-lit room with a clear background. If possible, use a collar mic or headphones to avoid distractions. Also, consider creating a meeting log to record the content. This will help you keep track of how much time each topic takes to cover.

Another way to keep participants focused and on task is to include Next Steps or Action Items. Most people dislike signing off from an online meeting without knowing what’s next. An agenda will make it easier for attendees to find the meeting information they need. If you don’t have a written agenda, create one! By following these steps, your attendees will be more likely to attend your next meeting. When possible, list Next Steps and Action Items in the meeting log.