As the online meeting facilitator, there are certain things that you need to know about the online meeting format. These tips include pre-work and ELMO. Using a tool will help you to keep your meetings on track. You should also conduct pre-meeting checks before the meeting to avoid missing anything important. Hopefully, you will find these tips helpful in your future meetings. Just make sure that you have all the information you need to facilitate an online meeting.
Pre-work
When planning for an online meeting, it’s important to include pre-work. This can help you ensure that the meeting runs more smoothly and efficiently. Pre-work should be relevant to the meeting’s purpose and build engagement in the meeting’s topics. By assigning pre-work to your participants, you can get them ready for the meeting and keep the meeting moving along more quickly. In addition, if you include pre-work in the meeting agenda, it will reinforce the importance of doing it.
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In an online meeting, there are two main types of pre-work. The first is to share information and data beforehand. This allows everyone to contribute to the meeting. The second type of pre-work is to create an agenda for the meeting. An agenda is a document that defines the meeting topic and helps people decide when to participate. A Google Doc can double as meeting notes, but be sure to set its permissions so that all participants can see it.
E.L.M.O.
ELMO stands for “Enough, Let’s Move On.” The principle is simple: if a discussion or session is heading down a rabbit hole, the facilitator checks in with the group to see if it agrees. If the group doesn’t agree, the facilitator moves on to the next item on the agenda. E.L.M.O. helps keep a vocal minority from dominating a meeting and helps make meetings more productive. This method can be used both online and offline.
To ensure that your virtual meeting goes smoothly, make sure to include time for reflection and confirmation of content. Also, make sure to discuss deadlines and next steps. After the virtual meeting, summarize the discussion and confirm the next session. Distribute meeting notes within hours. Don’t forget to encourage participation and feedback by using a form or polling app. If the meeting is large, designate another person to be present in case technical difficulties arise.
Using an online meeting tool
Web conferencing tools are essential for facilitating remote meetings. They connect teams in distant locations and save businesses the costs of travel. In addition to facilitating internal conversations, online meeting tools make presentations to clients or customers easy and can boost productivity. Realtors, for example, can host a virtual home showing with live commentary. Web conferencing tools can also be used for troubleshooting sessions. This way, businesses can earn repeat business and increase their bottom line.
Pre-meeting checks
One of the first things to do before hosting an online meeting is to run some pre-meeting checks to ensure the meeting goes smoothly. Ensure that everyone has consented to be included in the meeting, and ensure that everyone is speaking up. This way, you can avoid allowing a few people to dominate the meeting. The first thing to keep in mind when hosting an online meeting is that you may have to deal with technical problems, but you can prevent them before they happen by performing pre-meeting checks to facilitate online meetings.
Before the meeting begins, make sure that everyone has the necessary login and access codes. Also, make sure to have the agenda open, and check audio and video devices before the meeting. If a meeting is held online, it may take longer than a normal face-to-face meeting, so keep these things in mind. When organizing an online meeting, you need to keep in mind the number of participants and the volume of comments. If you are hosting a meeting with ten people, you will probably be able to cover four to eight issues per hour.
Avoiding talking over each other
If you’re facilitating an online meeting, there are some things you can do to avoid talking over each other. First of all, make sure that people in the meeting are aware of the rules for the meeting, and that they all agree on acceptable behaviors. These rules can be shared across the group, or they can be specific to that meeting. It’s also a good idea to display these rules so everyone will be reminded of them.
Another important way to avoid talking over other people is to ensure that all participants have the right to speak. You should ask delegates for their consent before beginning a virtual meeting, and you should remind them to speak up when necessary. Lastly, make sure that the meeting leader makes sure that no one dominates the meeting. A good way to avoid talking over other people during an online meeting is to have a facilitator who will keep everyone on topic and on time.