Online meetings can be very exciting, especially if you make them more interactive. By using a few simple tools and techniques, you can make your meetings more enjoyable for everyone involved.
Invite people who don’t need to attend
If you want to hold a virtual meeting, you need to know how to invite people who don’t need to be there. Whether you are a business owner, manager, or just a geek, there are tools available to make the process easier. Depending on your preference, you may use an online platform, an instant meeting app, or simply email the person in question. But you need to make sure you pick the right one for your needs.
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The most basic of meetings should be limited to no more than two or three attendees. This is particularly true if you are using a video conferencing tool such as Zoom. A note taker can also be a helpful addition. In addition, a good virtual meeting should also include a mobile audio feature so you can listen in on your mobile phone.
Ask concept-checking questions
Concept checking is one of the best ways to ensure that your students have a leg up on their peers. This is especially true if you’re teaching language to young children. Thankfully, concept checking is something that can be done on the fly. Whether you’re looking to improve your students’ listening skills or their vocabulary, you can use concept checking to make your class more engaging. With a little creativity, you can also create concept-checking questions to test your students’ knowledge in more specific areas.
Using the appropriate question and answer format is a good way to boost your students’ engagement levels. However, the best time to do it is before or after the actual teaching component. A word of warning: Don’t be too quick to rely on question and answer sessions to teach your students. Using the aforementioned approach may get the short shrift from your students.
Share the recording and transcript of the meeting
When organizing online meetings, it’s important to share the recording and transcript of the event to make them more engaging. Transcripts and recordings give you the flexibility to share important information quickly and easily. However, you should be sure to take steps to ensure they’re accurate and legal.
One way to ensure your online meetings are recorded is to hire a professional transcriber. These individuals are trained to type accurately and quickly.
If you’re going to be the one recording the meeting, be sure to let all participants know that you are doing so. You can also use a web-based meeting platform like Zoom to record and transcribe the event.
Recordings allow people to catch up after the meeting is over. They can also be a good reference for attendees, particularly students.
Combine tools
If you want to have successful online meetings, you need to use the right tools. There are many options out there. You can even combine tools to accomplish specific tasks.
You might start with a virtual whiteboard like FigJam or Miro. This will help you brainstorm and discuss ideas in real time. Visual aids can also make conversations more engaging. For example, you could create a slideshow for web meetings. Creating an agenda is another important step to have a productive meeting. Having an agenda will help you stay on track, and ensure that everyone has input.
Another useful tool is Microsoft Office Live Meeting. This is especially helpful for virtual events. It is easy to use and comes with ticketing services. The service charges per participant. In addition to the meeting feature, it has a business social networking feature.