How to Make Online Meetings More Engaging

how to make online meetings more engaging

The next time your team is meeting via the web, consider incorporating small talks into the meeting. These can be icebreakers for new team members or a way to get people talking before you begin to go over the agenda. The chief meeting officer might even ask them what they like to do in their free time. They might then share this information with the rest of the team. This way, everyone can get to know one another better before moving on to the main event.

Sharing the load

One important tip in making online meetings more engaging is to distribute responsibilities. When everyone has a certain role, they are more likely to participate in the meeting, and this can be especially true when it comes to remote teams. Everyone can make agendas, ask questions, summarize key points, and take notes. Aim for at least one person to be responsible for each of these tasks, and designate a technical support person for the meeting. To ensure that everyone is connected and can see each other during the meeting, try launching a test virtual event with a few people to check audiovisual and camera settings.

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Pre-meeting preparation

When it comes to presenting online meetings, pre-meeting preparation is vital. During the planning phase, participants will appreciate the time and effort you put into the event. Adding extra time for questions or discussions can reduce stress and haste. It’s also a good idea to keep the information transfer compact and to alternate short presentations with periods for participants to participate in some way. Before the meeting starts, prepare texts and presentations, and make sure to give a tight script of information, leaving plenty of time for interaction.

Visuals

While you’re in a conference room, you’re not alone. Many people don’t know that using visuals makes online meetings more fun. Human brains are wired to process visuals and respond instinctively to them. Humans decode facial expressions much faster than words. The same applies to videos. Adding short video clips, graphs, or photos to your online meeting can keep your participants on their toes and engaged.

Live polls

Whether your meeting is conducted online or in person, live polls can make online meetings more engaging. They require participation from all attendees and keep the discussion on track. They are especially useful when you need to gather feedback on a certain topic, such as an upcoming event or project. Live polls also help you gather data from participants so that you can use it in future meetings. And when used correctly, live polls can enhance your virtual meetings to the fullest.

Icebreakers

If you’re hosting an online meeting, there are several ways to improve engagement. One great way to make your meeting more interactive is to start with an icebreaker game. One way to do this is to let your team members tell personal stories about themselves. Give a prize to the employee who tells the most interesting story. Make sure to pick something that’s relevant to the work you’re discussing. In addition to being fun, icebreaker games help you learn more about each other and your team members.

Smaller talks

One of the main challenges researchers face is communicating with others. However, effective small talk is the best way to get to know people and build a network. You can start by thinking of some topics that would keep everyone interested. For example, you could talk about your recent trip to Paris, or the fun facts about your industry. This way, you can avoid awkward silences. By making small talk enjoyable, you will be able to build stronger relationships with your colleagues.

Zoom’s virtual backgrounds

One of the ways to improve your online meetings is by changing your virtual background. Zoom’s background templates are professionally designed and available in different colors and resolutions, ranging from 1280 x 720 pixels to 16 million colors. These can be customized and changed to fit your needs. A great option is to choose a theme that reflects your business or industry. Choose a background that inspires you or is a reflection of your personality.

PowerPoints

Aside from making your online meetings more fun, PowerPoints can also make your presentations more informative and memorable. Instead of talking dry facts about the company, mix them with stories and illustrations to make your presentation interesting and memorable. Create a Minimum Viable PowerPoint deck with no more than one slide to force yourself to engage the participants. Too many slides can feel rushed and uninteresting, so avoid including them. You can also make your presentation more interesting by introducing small talk.