When you want to make your online meetings more interactive, you have to know how to get feedback from your attendees, create 3-D objects, and rotate meeting roles. If you follow these tips, you can easily turn your online meetings into an experience that is as fun as the real thing.
Organizer and notetaker roles
While a hands-on meeting can be akin to a cocktail party, the digital equivalent offers a unique advantage. Assuming you are lucky enough to be sitting in a virtual room, you can avoid the usual distractions and engage in a high-powered discussion without worrying about timezones or the lack thereof.
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Using the right tools and a bit of forethought, you can become a well-rounded meeting ninja. For starters, it is a good idea to double check the settings on your laptop. In addition, you should take a minute to make sure the meeting isn’t a one man show. The resulting meeting will be a much more fun and interactive experience. To that end, you should try and come up with a game plan before the meeting even begins. If you have a few attendees in tow, it might be best to assign each member a task. A good rule of thumb is to assign one person to manage the logistics and another to serve as the linchpin for the meeting.
Rotating meeting roles
Rotating meeting roles can help online meetings become more interactive and less boring. When meeting roles are assigned and rotated, everyone has a chance to participate. However, it can take some time to get used to the new way of working.
Before assigning meeting roles, make sure that each person has the resources and training necessary to carry out his or her role. The wrong person can create an unorganized meeting or one that doesn’t make progress.
It’s also important to define your goals and purpose before starting the meeting. This will allow you to measure the progress of the meeting and decide if your objectives are met.
If you are new to rotational meeting roles, you may want to start out with one or two roles at first. As you become more comfortable, you can add more roles to your team.
Depending on the type of meeting, there are a variety of ways to keep the discussion flowing. Some options include games, activities and visual aids.
Creating 3-D objects
Creating and using 3-D objects in online meetings can add a tactile element to the experience. For instance, a team member can mail a virtual cocktail kit for a scavenger hunt or grab a random object from the house for a virtual pet show and tell. Adding objects to a meeting can increase engagement and save the company money.
Vection Technologies offers a solution in the form of their 3DFrame Embedded App. The app makes use of their own 3D technologies to allow users to create and import 3D models to enhance their virtual meeting experiences. It’s a smart move because the company’s product is compatible with the industry leading Webex platform, a proven winner in the video conference arena.
The 3DFrame Embedded App also boasts the ol’ fashioned enlightenment with a no-code interface and simple step-by-step wizardry. What’s more, the aforementioned no-code functionality is also a key part of the company’s new immersive 3D solution.
If your team is regularly meeting online, it’s a good idea to get feedback on the effectiveness of these meetings. Feedback from your attendees can help you plan better meetings and cut down on the amount of time spent in meetings.
A good way to do this is to create a survey. Send the survey to your team members or attendees during the meeting. Then, follow up on the feedback. You can also ask them for additional suggestions on how the meeting could be improved.
Getting feedback can be an intimidating process. But it’s important to know that giving and receiving feedback is a natural part of working with other people. This is a great opportunity to build trust.
Whether you’re receiving or giving feedback, make sure you’re clear on what the message is. Try to avoid using words like “always” or “never” in your feedback. It can be difficult to know how to respond to someone’s comments if you don’t know what they’re talking about.