Recording meetings can be a useful way to ensure everyone’s voice is heard. It also helps to keep track of decisions and action items.
There are several conferencing platforms that allow you to record your meetings. Some of these include Zoom, Google Meet, MS Teams and Whereby.
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Recording options
Recording online meetings is a great way to capture conversations and notes for later reference. It also helps admin assistants who aren’t present, as they can play back meetings, use them for administrative purposes and archive them for future reference.
There are many ways to record meetings online, but there are a few important things to keep in mind. If you’re recording a meeting for your own personal use, make sure the recordings are encrypted so that confidential information isn’t exposed to third parties.
If you are recording a meeting with participants, make sure to ask for their permission and notify them of the recording’s purpose. It’s also a good idea to send them a link to the meeting so they can join in.
There are many different video conferencing tools available to help you host your meetings, including Zoom and Google Meet. Each has its own ground rules for how to record, but you should be able to find a recording option that fits your needs.
Getting started
Using the right communication tool to record online meetings can help you turn in-depth conversations into information assets that enhance productivity and keep everyone on the same page. It also gives you the ability to easily access, store and share recordings with your team instantly.
One key aspect to consider is security. Meeting recording requires attendees’ consent, so it’s essential to ensure that you follow relevant data protection and privacy laws.
Many of the most popular video conferencing solutions, such as Zoom, Google Meet, and Microsoft Teams offer the option to record meetings directly within their apps. If you’re relying on these tools to record your sessions, be sure to enable recording before the meeting begins and stop it when it ends.
Storage options
When recording online meetings, the conferencing platform can offer you a variety of ways to save and share your content. Some of these options include local, cloud, or a combination of both.
Local recording enables you to save your meeting video and audio directly to your computer or local drive. It usually also includes the option for a transcription as well as the ability to share the recording via web link.
Cloud recording enables you to save your meeting video, audio, and content directly to the Zoom cloud (online). This storage solution is a great way to store and share your recordings.
While there are several cloud recording options available, Zoom’s is the most feature rich and is worth a closer look. This includes the best quality of recording, the most amount of options for layouts, and a whole lot more.
Sharing options
When recording online meetings, you can choose to store meeting recordings locally or on the cloud. If you choose to store your recordings on the cloud, they will be available for everyone in your network to access.
The downside to using the cloud is that meeting recordings are large and uploading and sharing them can take a long time. This can negatively impact productivity and can also be a security risk as individuals can download these meeting recordings and share them via other, less secure means.
You can control who can view your cloud recording by adjusting the sharing settings and choosing who can download it. You can create a unique link to share with everyone, or require a passcode to view the recording.
Zoom offers a web portal where you can manage your cloud recordings and see how many have been processed. You can search recordings by host, meeting ID, topic, or keyword and even search for text in audio transcripts.