Recording online meetings allows you to turn in-depth conversations into productivity-enhancing information assets. It also captures vital project and task details that would otherwise slip through the cracks without recording.
Most conferencing platforms allow meeting recordings, though they vary in ease of use, storage options, and cloud storage capacity. The process is relatively simple: hit the recording option, get consent, and share the recording.
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Recording setup
Before you start recording your meetings, it’s important to let all participants know that the meeting will be recorded. This will help to avoid confusion and misunderstandings. It will also make them feel more comfortable speaking openly. Recordings should be stored securely in an appropriate location. This can include a local file system or your conferencing platform’s portal.
UF’s Zoom has a number of features that allow you to easily record your meetings. These include HD video and audio, a Smart Meeting Assistant that takes notes and creates to-do lists from your meeting content, and a screen sharing feature that allows you to share the entire desktop or a specific application window.
You can also view a live transcription of your meeting with DemoAir, an online screen recorder that works right in your browser. This free tool has no limitations on recording length and is easy to use. It also saves recordings to Google Drive, so you can share them with your teammates.
Getting consent
During the COVID-19 pandemic, virtual meetings have become more commonplace. Many managers and employees are working remotely, and some HR-related conversations have even been moved to online meetings. This is raising concerns about legal and ethical ramifications.
Getting consent to record a virtual meeting is essential. The law in most states requires that both parties to a conversation must give their consent for the recording. However, there are some states with ambiguous regulation (Oregon and Nevada) or no regulations at all (Vermont).
To avoid breaking the law, be sure to inform participants that a meeting is being recorded. This can be done through an audio alert or a pop-up message, such as in Zoom. Once the recording is finished, it will notify participants with an audio message that says “Recording stopped.” The same method can be used with other conferencing platforms. In addition, this method can be used to record a training session on an organization’s new software, system, or process.
Organizing the recordings
Recording online meetings improves team productivity and provides a reliable source of information. It also helps with training and documenting business deals. It can even be used for a future reference. To do this, you must choose a communication tool that supports this feature and offers fast, easy access.
Most conferencing platforms allow you to record their online meetings, but they vary in ease of use, cloud storage capacity, and retention periods. To start recording a meeting, click the recording icon on the main toolbar of the platform or under the advanced settings represented by a three-dotted icon.
The host will see a red recording indicator in the top-left corner of the screen and dial-in participants will hear a message that the session is being recorded. Once the meeting has ended, the recordings are uploaded to your account and can be accessed from the Meetings tab. You can choose whether to save locally or upload them to the cloud.
Recording audio
A good online meeting recording tool lets you save recordings immediately, share them quickly, and search through them with ease. This makes a huge difference in productivity and efficiency. However, not all tools are created equal.
For example, the built-in recording feature in Zoom is very useful. It lets you record your video meetings, and participants can also see the transcription during the call. The only drawback is that the quality of audio recording is not always high.
Another option is to use a free online screen recorder such as DemoAir. This web-based app works right in your browser and doesn’t occupy CPU memory. It allows you to choose whether to record your desktop, current window, or only your webcam. It is also possible to trim recordings with this software. The recordings are automatically saved in your Google Drive account. You can also set them to expire after a specified period of time. To do this, go to the settings and select “Meeting options.” There, you can find an option for the recording duration.