There are many important online meeting etiquette tips to follow. You should avoid multitasking, dress appropriately, and set a clear purpose. Then, avoid wasting time by asking too many questions and leaving the meeting early. Here are some examples of acceptable online meeting etiquette. Read on to learn more. But before we dive into the tips, let’s discuss why online meetings are so popular, and how to conduct them appropriately.
Avoiding multitasking
Online meetings can be challenging, especially if the participants are remote and work from home. While multitasking can be advantageous for many purposes, it can also cause people to tune out and become less attentive. If you want to maximize the effectiveness of your meetings, you should review your company’s policies on meetings to make sure you are not engaging in this unhealthy habit. Listed below are some tips for avoiding multitasking in online meetings.
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Keep in mind that using video conferencing during meetings can make people sit up straight and look attentive. Using video conferencing allows you to see faces clearly, and makes people look more attentive. Multitasking is just as bad for your mental health as not sleeping. If you are unable to keep up with what’s being said, you’ll end up missing out on important details. Make sure to end your online meetings on time.
Dressing appropriately
While the dress code for online meetings is generally less strict than that for a typical face-to-face meeting, a few guidelines should be adhered to. First, if the meeting is for senior management or a client, avoid wearing racy or slack attire. If there are no rules, it is best to err on the side of formality and switch back to a casual look when the meeting is over. Second, make sure there is no background noise that could distract your meeting. Try using headphones or mute your microphone if your roommates are not very quiet. Third, never multitask while participating in an online meeting. Instead, devote your full attention to the conversation.
Third, you should dress appropriately for the occasion. Solid colors and light colors are fine choices. However, if you are meeting a client or an investor, you should wear a suit. The dress code for online meetings will vary, so make sure you know your employer’s dress code before you get started. While formal attire may be too over the top, it is perfectly acceptable for most online meetings. Dressing appropriately for an online meeting is a great way to build trust and establish a professional relationship.
Creating a distraction-free environment
The first thing to do to ensure a distraction-free virtual meeting is to minimize the amount of clutter on your computer. Less clutter means fewer distractions and mental clutter. Close as many windows as possible on your computer and minimize the number of browser tabs, document finders, and email messages on your screen. Focus is more difficult when there are multiple windows open. Too many windows add mental clutter and make it difficult to find work to complete.
While web meetings are convenient, they can be distracting, especially when paired with the internet’s multitude of distractions. Make sure your meeting window is as large as possible to prevent interruptions from your internet browser and other applications. If you can’t fully shut off notifications from your personal electronics, minimize the number of other programs open on your screen. Similarly, turn off the notifications on your personal electronics that do not have an immediate need for your attention.
Creating a clear purpose
It’s important to create a clear purpose for online meetings, otherwise participants might become confused and the meeting won’t get the results you want. To avoid this, create a detailed agenda, with key issues addressed. To avoid miscommunication, send the agenda to meeting participants at least 24 hours in advance of the meeting so that everyone has plenty of time to prepare. Give meeting participants three to five minutes to introduce themselves and provide updates on their work.