When participating in a virtual meeting, online meetings etiquette is as important as in-person meetings. That means you should turn off your phone notifications and mute your microphone when you are not talking. Also, be sure to look directly into the camera when you are speaking. You will want to establish eye contact and be professional throughout the meeting.
Dress appropriately
Although the dress code for online meetings is more relaxed than in a traditional meeting, it’s still important to dress properly. Whether you’re meeting with senior management, a client, or a group of co-workers, you’ll want to avoid looking sloppy or overly racy. Instead, wear professional attire. It’s also a good idea to wear headphones to block out outside noise and to mute your microphone so you can hear each other well. You should also avoid multitasking, since you want to give your full attention to the meeting.
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The dress code for virtual meetings varies depending on the nature of the meeting. If you’re meeting with a client or a professional who has a formal work attire, you might want to wear a dress shirt. Conversely, if you’re meeting with your staff, you might want to wear a more casual, comfortable top.
Prepare an agenda
One of the most important things you can do to run successful online meetings is to prepare an agenda. An agenda will give you a clear overview of the meeting. Try to avoid using vague language and stick to simple goals. The agenda should also include any supporting questions and tasks. In addition to an agenda, you should share meeting materials with your team in advance.
Each item on your agenda should have a purpose. It might be to share information, get input, or make a decision. Whatever it is, make sure that everyone knows what they are contributing and how much time they need to finish. This will help the meeting flow smoothly.
Silence phones
There are a number of apps that can help you conduct silent online meetings. Whether you are using a PC, Mac, or tablet, these apps can help you manage your meetings with minimal distraction. Some of these apps have more advanced features, such as recording attendee input and extending the discussion beyond the meeting. Others offer simple, intuitive features, such as setting your phone to silent mode during meetings.
To set up your meetings with Silence, open its app and click on the “Add New Event” button. From there, you can create new events or choose existing events. You can also choose to repeat events. You can then name the event, set its timing, and toggle its state.
Engage remote attendees
Online meetings with remote attendees pose unique challenges. Because the participants aren’t physically present, they may struggle with collaboration and decision-making. However, unique approaches can help remote teams develop trust and a sense of belonging. To engage remote attendees, create icebreaker activities that encourage them to participate in the meeting. These activities can help the attendees feel more welcome and included, and will keep them engaged throughout the meeting.
When conducting online meetings, make sure to designate a technical support person or assign someone to help attendees with any problems. During an online meeting, tech problems can be distracting. Slow Internet can lead to attendees getting disconnected or experiencing screen share glitches. It’s a good idea to designate a tech support person for technical questions, and test out the virtual meeting settings beforehand to make sure everything is working properly.
Leave on time
When you leave an online meeting, be sure to leave notes for yourself and other participants. This will ensure that you don’t forget anything important and can guide you on the next course of action. In addition, it will show that you respect the time of others in the room. It is also polite to wish others a fruitful day.
Before starting an online meeting, ensure you are prepared. Beforehand, read the agenda, make comments on the agenda, and send notes to the other participants. You should jump into discussion time as soon as you can. Trying to log in at the last minute can distract you and cause you to miss important information. It’s best to arrive at least five minutes early. You can also let the organizer know you will be late by sending a quick message.