Recording online meetings helps teams stay on top of project and task details, even if they don’t attend. This is especially helpful for remote workers.
When recording, it’s essential to follow these steps and use the right tools. Whether you’re just starting out or have a few years under your belt, it’s important to know how to record online meetings in a way that benefits everyone involved.
| Have you tried Meetn, the new online meeting platform? It’s turning out to become a decent alternative to Zoom and to the other major platforms. |
Legality
Recording online meetings is a growing trend. It allows remote workers to keep track of important information without scribbling notes on file. However, this practice also puts businesses at risk of legal & ethical issues.
When recording a video conference, meeting hosts should inform their attendees of their intention to record and give them an opportunity to object. This will help avoid a civil or criminal liability.
The legality of recording a video conference is governed by state and federal laws, which vary depending on where the call takes place. Some states (such as California, Florida, Illinois, Maryland, Massachusetts, Montana, New Hampshire, and Pennsylvania) require all parties to consent before recording.
Whether or not to record a video conference is dependent on your organization’s business needs. For example, it may be required to capture a customer interview so that employees can analyze the data later. Alternatively, it might be an important part of a compliance or training program.
Tools
There are many tools available to record online meetings. These help you capture every detail of a meeting, including screen shares and whiteboards, so your team can access information later on when necessary.
A detailed meeting recording ensures that no detail is missed, which helps team members avoid scheduling conflicts and move work forward more quickly. It also lets attendees give their full attention without distractions from their computer screens, which can improve focus and engagement during the meeting.
Ezvid is one of the best free meeting recording software for Windows. It allows you to easily record webinars, online meetings, video chats, and games with sound.
It comes with various options to adjust audio and video parameters like FPS, Video resolution, Sound device, Capture area, and more. It also supports hotkeys to start, pause, and stop the recording.
It has a simple interface and is easy to use. Moreover, it comes with a free trial version.
Storage
Recording online meetings is a great way to keep teams updated and ensure nothing of importance is missed. It’s also a good way to document business transactions for legal reasons.
There are a variety of recording methods for online meetings, so it’s important to choose the right one for your needs. The choice depends on several factors including the number of participants, the format of the meeting and the type of software you’re using.
Most conferencing platforms today support meeting recordings, but each varies in ease of use, storage options, cloud storage capacity, access rights and device requirements. You can save recordings to your computer, or to a cloud storage service such as Microsoft Stream.
Security
Security is a huge consideration when recording online meetings, especially in an era where employees are more accustomed to working remotely than ever before. As an organization, you should take steps to make sure your meeting recordings are secure and only shared with the intended audiences.
The right security measures can protect your business from the following threats:
Snooping: If an intruder listens in on your meetings, they could glean sensitive information like internal financial documents and trade secrets. This can have serious legal ramifications.
Hacking: Similarly, if a hacker gains access to a web conferencing system, they may be able to steal data like emails and usernames.
As part of your meeting security strategy, ensure that you lock down the room once it’s full and restrict access to participants until they verify they’re allowed in. Consider also using a “waiting room” feature to control when attendees can join your meeting.