Tips for Conducting Online Meetings

how to conduct online meetings

To conduct an online meeting effectively, you must first set the right expectations. You must also ensure that participants have the same audio and video capabilities, and use interactive tools like screen sharing. A collaborative application like Google Docs can help you do this, as it allows multiple users to work on the same document at the same time. You can also use an all-in-one software solution that eliminates the need to switch between tools.


During virtual meetings, it is important to set expectations for participants. You don’t want everyone to be in and out of the meeting, or to feel like you’re constantly nagging them to answer your questions. In addition, you want everyone to be fully engaged and focused on the task at hand. Aside from setting expectations, you should also provide the tools participants need to collaborate. This way, you can move forward with the meeting and avoid any unproductive delays.

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The first step in facilitating a productive virtual meeting is determining the right software solution. Once you’ve decided on a software solution, you should make other preparations for the meeting. You should prepare a comprehensive agenda and outline the timeframes for each segment of the meeting. The agenda should be easily accessible to attendees, so that they can choose what to ask, share, and debate during the meeting. In addition, you should make sure your participants know what to expect from the virtual meeting so that they can contribute to the conversation.

Creating a conversation

If you’re trying to conduct an online meeting, creating a conversation is a great way to get the most out of the time you have together. By using tools to encourage co-presenter leadership and keep meetings moving smoothly, you can avoid the trap of delivering an eloquent monologue. One of the tools you can use is a chat pod, which allows participants to contribute and encourage speakers by raising their hands. You can use the chat pod to share information before the meeting, and then use the remaining time to have meaningful discussions.

Using video conferencing

The most obvious tip for conducting online meetings is to make sure that everyone has a good internet connection. While video conferencing makes it easier to get along with others, it can also be challenging to get high-quality input from participants in a virtual setting. To avoid this, use a phone-based survey tool to gather on-demand feedback. Just make sure to separate the polling process from the videoconference so it doesn’t interfere with the meeting. You should also test the technology before the meeting to ensure that it works. You’ll need to give everyone clear instructions on how to use the polling feature, but groups usually get the hang of it very quickly.

Another great advantage of using video during an online meeting is that the participants can interact with each other in real time. While they may be far away from one another, the ability to meet virtually helps them build relationships that were previously unattainable. This can improve productivity and team collaboration as the coworkers can collaborate better and socialize with each other.

Using file-sharing

File-sharing software allows you to conduct online meetings using shared documents. During a meeting, everyone in the meeting can participate by viewing, editing, and adding to documents in real time. File-sharing software also allows you to upload files online in real time. This is ideal for presentations and demos that take place online. It also allows you to manage and collaborate on documents securely online. Here are some of the benefits of file-sharing software:

File-sharing allows you to send and receive files from any computer. You can share files with other Zoom users or with individuals in the meeting. When you send files, you can choose whether you want the files sent to all participants or to specific individuals. You can even choose to share files with predefined groups.