Whether your organization uses online meetings or not, there are some important tips you can use to make the meetings effective. The key is to set an agenda and make sure the participants are engaged. Also, cutting out report-outs and keeping the meeting moving are important.
Set an agenda
Whether you are meeting online or face-to-face, a good agenda will set the tone for the meeting. It will also guide the discussion and give you the opportunity to close out the meeting with action items.
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An effective agenda should outline the meeting’s purpose, duration, activities, and objectives. In addition, it should include the roles and responsibilities of each participant. Creating a draft and sharing it with the group can improve transparency and streamline communication.
The final meeting agenda should be distributed at least 24 hours in advance. This will allow people to review the document and add or modify topics. It should also include a parking lot section, where off-topic items can be discussed.
The meeting agenda should also include questions that encourage discussion. This will give everyone a chance to share their opinions, thoughts, and ideas. This will also help keep the meeting running smoothly.
Creating an effective agenda will also help your team stay focused. It will also help you avoid lengthy discussions and streamline the note-taking process.
Cut out report-outs
Having a meeting and not actually talking to your team members is like having a fifth grader read to you. To keep the conversation flowing, you’ll need to give them something to talk about. And, a report-out is not the answer.
Fortunately, there are plenty of ways to improve the quality of your meetings. The first step is to come up with a streamlined, streamlined agenda. This will make the process a lot more efficient. Also, by assigning rotating tasks, you’ll reduce the number of distractions and stop you from multitasking.
Using a virtual meeting platform to conduct your next meeting is a good way to go. You can have a virtual conference call, and ask everyone to share their thoughts. And, if you have a few minutes to spare, a quick survey of the team’s top performers can be a good idea. The results can be used to create a more targeted and streamlined agenda for the meeting.
Keep attendees engaged
Whether you’re holding a virtual conference, a virtual meeting, or a virtual fitness class, you want to keep your attendees engaged. After all, the attendees you engage can help you build your community, and make great brand ambassadors. Here are some tips for how to keep attendees engaged at your next virtual event.
When planning an online meeting, remember to include time for attendees to ask questions. If you’re holding a larger conference, you might want to create a forum where attendees can discuss topics. You could also ask attendees to bring a topic to the meeting.
You can also ask attendees to participate in polls. Polling allows attendees to feel involved and gives you instant feedback. Polling is also a great decision making tool in virtual meetings. It helps you gauge attendee interest and make macro level decisions.
You should also use visuals to break up the monotony of text slides. These will increase the audience’s attention and memory.