Why Online Meetings Are Better Than Face-To-Face Meetings

why online meetings are better

One of the best reasons to hold an online meeting is that it takes up less time than a face-to-face meeting. There is no need to travel, pay for lunch, or drinks to be there. This allows your team to concentrate on the work instead of on the faff that comes with in-person meetings. Online meetings allow your team to work more efficiently, without the hassles of an in-person meeting. Here are some of the benefits of hosting your next online meeting:

Face-to-face meetings lack non-verbal cues

When we communicate through email or other forms of electronic communication, our words and body language are often misinterpreted. Studies show that non-verbal cues make up 93% of effective communication. Meeting face-to-face ensures that all participants leave the meeting on the same page. If a face-to-face meeting isn’t possible, we can at least read each other’s body language and make sure the message is delivered effectively.

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Face-to-face meetings can be more productive than email. You can get right to the point faster and get more done in a face-to-face setting. Face-to-face meetings also lack non-verbal cues that can influence other people’s judgment. In addition, non-verbal cues are not necessary in simple interactions, like scheduling meetings and giving updates.

They lack inclusivity of individuals’ communication styles

An online meeting lacks the inclusiveness of individuals’ communication styles. When an organization is diverse, they have a better chance of generating meaningful innovation. However, diversity does not mean inclusion. Not every person in a meeting will feel empowered to share their ideas and opinions. This is one of the reasons why online meetings aren’t as effective as traditional face-to-face meetings.

They tend to start late

There are many reasons why online meetings tend to start late. Most employees would rather attend shorter meetings than longer ones. Studies have shown that almost one-third of meetings start late. Not only does tardiness waste other people’s time, it also creates negative feelings among the participants. Moreover, the ineffectiveness of a meeting is diminished. To avoid this, consider incorporating a few simple time management tips into your meetings.

Set clear meeting parameters. Make sure that all participants know when the meeting should start. For example, include a starting and closing time in your invitation. Then, ensure that participants arrive on time. Meetings start late for two reasons: power dynamics and social pressure. If you set clear parameters for the meeting, participants will be more likely to start and end on time. However, there is no need to worry about this if the time of your online meeting is well-defined.

They lack non-verbal cues

In a typical online meeting, the participants are seated in front of a computer, and the person across from them does not speak. The participants are often disinterested in their surroundings. Crossing their arms while chatting is a common non-verbal cue that shows disinterest. Crossing arms on the phone, for instance, sends a disinteresting signal. In a face-to-face meeting, people make eye contact and look away from each other, but this is not effective for the online meeting.

Non-verbal cues are essential for building trust and effective teamwork. In a traditional meeting, a speaker or executive may want to project a confident, capable presence, but in a virtual setting, posturing can be counterproductive. However, in some cases, a softer approach may be more productive. For example, an executive may want to communicate more effectively without being perceived as too intimidating by his or her team.