When comparing the features of online and face-to-face meetings, online meeting software should include features that allow you to integrate files, manage participants, and designate a chat moderator. You should also look for a meeting software platform that is easy to use and positions itself to accommodate several different meeting formats. Regardless of which method you choose, create a detailed agenda to avoid dead space and keep the meeting on track.
Face-to-face meetings
Compared to virtual contact, eight out of ten executives prefer face-to-face meetings. These meetings are better for fostering complex strategic thinking and timely business decisions. Plus, bringing people together has benefits for both the company and the economy. In 2016, U. S. companies held 1.9 million meetings, which resulted in the preservation of 5.9 million jobs and the generation of $100 billion in taxes. Here are some of the benefits of face-to-face meetings.
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One of the primary benefits of face-to-face meetings is that they build trust. Employees crave social cohesion, purpose in work, and recognition. Leaders should support their colleagues by prioritizing face-to-face meetings. Don’t cancel meetings or show up late. This way, people will be more engaged and attentive. The best way to facilitate face-to-face meetings is by leading by example and encouraging active participation.
Digital watercooler
A digital watercooler can be a dedicated chat room, all-day video conference, or even a one-on-one coffee chat. Many employees in remote work cultures are frustrated with a lack of collaboration and informal social interaction. Often, employees schedule meetings only for important decisions or working sessions. But these meetings can help build relationships and foster productive communication. Here are some tips for setting up a digital watercooler.
First, a digital watercooler can be used to allow remote workers to meet each other, thereby reinforcing the company’s culture. Employees are more productive and satisfied when they feel they can interact with colleagues from other departments. And a digital watercooler helps foster camaraderie and enhance morale. After all, happy employees are better workers. Besides, water coolers can help integrate introverts into your team.
Improved internet connection
When setting up an online meeting, the quality of your internet connection can make the difference between an inefficient and successful meeting. While a fast and reliable internet connection is essential for efficient meetings, an adequate home internet connection can increase the quality of the video conferencing experience. Depending on the type of internet connection you have, a better online meeting will be a breeze or a nightmare. If you are unsure whether your home internet connection can handle the streaming video and audio, consult a professional.
A poor internet connection can irritate employees and hinder productivity during an online meeting. To ensure a high-quality connection, start by using a speed test. The test results will help you decide how much bandwidth you will need. Once you’ve identified your bandwidth requirements, make sure you’re seated close to your router. The closer you are to the router, the better the connection. If you’re in a shared space, try using an Ethernet cable.
Formats for virtual meetings
Virtual meetings are ideal for companies with a distributed workforce. Getting people together physically would be a logistical nightmare, so a virtual format is the most convenient choice. This type of meeting allows participants to maximise their productivity by reducing travel expenses. The host also sets the pacing and tone of the meeting, which helps to keep participants focused throughout the duration of the meeting. To make a virtual meeting feel more like an in-person one, the host should dress appropriately for the occasion and speak more slowly than they would during an in-person meeting. Using pauses in between can help participants concentrate on the meeting.
Whether virtual or in person, both parties should be aware of expectations and follow up promptly. A good microphone is crucial for clear communication. A sleek headset microphone keeps the microphone close to the mouth and prevents reverberation. A webcam is not strictly necessary, but many companies now use webcams. You may have one already on your computer or need to purchase one separately. If not, a webcam will provide the same quality and functionality as a microphone.